Use the fields and options to configure the Update Open Accounts Payable Exchange Rates screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using
Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
| Field | Description |
|---|
| Parameter ID
|
Enter, or click
 to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
|
| Description
|
Enter, or click
to select, a parameter description of up to 30 alphanumeric characters.
|
Selection Ranges: (Select By)
| Field | Description |
|---|
| (Select By)
|
Select a selection criteria. The options are
Cash Account,
AP Account, or
Bank Abbreviation.
|
| Option
|
Select the range of accounts or abbreviations to include. The options are:
- All: Select this option to include all accounts or abbreviations. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one account or abbreviation and enter that account or abbreviation in the
Start field. The
End field is disabled for this option.
- Range:
Select this option to include a contiguous range of accounts or abbreviations. Enter the beginning account or abbreviation for the range in the
Start field and enter the ending account or abbreviation of the range in the
End field.
- From Beginning:
Select this option to include a range of accounts or abbreviations that begins with the first of all the available accounts or abbreviations and ends with the account or abbreviation that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of accounts or abbreviations that begins with the account or abbreviation that you enter in the
Start field and ends with the last of all the available accounts or abbreviations. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
 to select, the starting accounts or abbreviations, ending accounts or abbreviations, or both for the range of accounts or abbreviations to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Organization
| Field | Description |
|---|
| Option
|
Select the range of organizations to include. The options are:
- All:
Select this option to include all organizations. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one organization and enter that organization in the
Start field. The
End field is disabled for this option.
- Range:
Select this option to include a contiguous range of organizations. Enter the beginning organization for the range in the
Start field and enter the ending organization of the range in the
End field.
- From Beginning:
Select this option to include a range of organizations that begins with the first of all the available organizations and ends with the organization that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of organizations that begins with the organization that you enter in the
Start field and ends with the last of all the available organizations. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
to select, the starting organization, ending organization, or both for the range of organizations to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Voucher
| Field | Description |
|---|
| Option
|
Select the range of vouchers to include. The options are:
- All:
Select this option to include all vouchers. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one voucher and enter that voucher number in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of voucher numbers. Enter the beginning voucher number for the range in the
Start field and enter the ending voucher number of the range in the
End field.
- From Beginning:
Select this option to include a range of voucher numbers that begins with the first of all the available voucher numbers and ends with the voucher number that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of voucher numbers that begins with the voucher number that you enter in the
Start field and ends with the last of all the available voucher numbers. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
to select, the starting voucher number, ending voucher number, or both for the range of voucher numbers to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Pay Vendor
| Field | Description |
|---|
| Option
|
Select the range of pay vendors to include. The options are:
- All:
Select this option to include all pay vendors. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one pay vendor and enter that pay vendor in the
Start field. The
End field is disabled for this option.
- Range:
Select this option to include a contiguous range of pay vendors. Enter the beginning pay vendor for the range in the
Start field and enter the ending pay vendor of the range in the
End field.
- From Beginning:
Select this option to include a range of pay vendors that begins with the first of all the available pay vendors and ends with the pay vendor that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of pay vendors that begins with the pay vendor that you enter in the
Start field and ends with the last of all the available pay vendors. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
to select, the starting pay vendor, ending pay vendor, or both for the range of pay vendors to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Pay Currencies
| Field | Description |
|---|
| Option
|
Select the range of pay currencies to include. The options are:
- All:
Select this option to include all pay currencies. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one pay currency and enter that pay currency in the
Start field. The
End field is disabled for this option.
- Range:
Select this option to include a contiguous range of pay currencies. Enter the beginning pay currency for the range in the
Start field and enter the ending pay currency of the range in the
End field.
- From Beginning:
Select this option to include a range of pay currencies that begins with the first of all the available pay currencies and ends with the pay currency that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of pay currencies that begins with the pay currency that you enter in the
Start field and ends with the last of all the available pay currencies. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
to select, the starting pay currency, ending pay currency, or both for the range of pay currencies to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Rate Group
| Field | Description |
|---|
| Option
|
Select the range of rate groups to include. The options are:
- All:
Select this option to include all rate groups. The
Start and
End fields are disabled for this option. This is the default.
- One:
Select this option to include only one rate group and enter that rate group in the
Start field. The
End field is disabled for this option.
- Range:
Select this option to include a contiguous range of rate groups. Enter the beginning rate group for the range in the
Start field and enter the ending rate group of the range in the
End field.
- From Beginning:
Select this option to include a range of rate groups that begins with the first of all the available rate groups and ends with the rate group that you enter in the
End field. The
Start field is disabled for this option.
- To End:
Select this option to include a range of rate groups that begins with the rate group that you enter in the
Start field and ends with the last of all the available rate groups. The
End field is disabled for this option.
|
| Start/End
|
Enter, or click
to select, the starting rate group, ending rate group, or both for the range of rate groups to be included in the process. Depending on your selection in
Option, one or both of these fields may be inactive.
|
Historical Rate Group
| Field | Description |
|---|
| Override
|
Select this check box to override your current rate group and select another.
|
| Rate Group
|
Enter, or click
to select, the rate group identifier, or use Lookup to select the rate group.
|
Voucher Date Cutoff
| Field | Description |
|---|
| Due Date
|
Select this option to compare the due date of all selected accounts payable vouchers with the date entered in
As of Date. If you select this option, Costpoint updates the exchange rates of all open accounts payable vouchers with due dates before or on the date in
As of Date.
|
| Discount Date
|
Select this option to compare the discount date of all selected accounts payable vouchers with the date entered in
As of Date. If you select this option, Costpoint updates the exchange rates of all open accounts payable vouchers with discount dates before or on the date in
As of Date.
|
| None
|
Select this option to update the exchange rates of all selected accounts payable vouchers.
|
| As of Date
|
Enter, or click
 to select, or select the date to compare with accounts payable voucher due dates or discount dates.
|
| Exchange Rate Date
|
Enter, or click
to select, the exchange rate date in this field. The system will use this date to select the exchange rate to calculate any possible gains or losses.
|
| Show Previous Rates
|
Select this check box if you want the system to print previous exchange rates. If you select this check box, you can examine the trend of the exchange rate.
|
| Ignore vouchers with pay status
|
Select this check box if you want to exclude vouchers for which the payment status is Pay.
|
Generate the Update Open A/P Exchange Rates Report
To generate the Update Open A/P Exchange Rates report before updating rates, click
on the Costpoint toolbar, and click
Update Open A/P Exchange Rates on the menu.
Update Open A/P Exchange Rates
To update open AP exchange rates, click the
on the Costpoint toolbar, and click
Update Open A/P Exchange Rates on the menu.
To generate the Update Open A/P Exchange Rates report at the same time as you update the rates, click
Print/Update Open A/P Exchange Rates on the Action menu.