Contents of the Print Trial Balance Report Screen
Use the fields and options to configure the Print Trial Balance Report screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
---|---|
Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
|
Selection Ranges
Accounts
Field | Description |
---|---|
Option |
Use this drop-down list to select the range of accounts to include. Valid options are:
|
Start/End |
Enter, or click
|
(Select By)
Field | Description |
---|---|
(Select By) |
Make a selection or choose the grouping option from the drop-down list. Valid options are:
|
Option |
Use this drop-down list to select the range of selection values to include. Valid options are:
|
Start/End |
The values entered in these fields vary depending on the type of values you choose to select by and your selection in Option. Enter, or click
|
Accounting Periods
Field | Description |
---|---|
Fiscal Year |
Enter, or click
|
Period |
Enter, or click
|
Sort By
Field | Description |
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1st Sort |
Select an option from the drop-down list to indicate how you want to sort the report data. The options are Account or the option you selected in the (Select By) field: Organization, Reference 1, Reference 2, Alternate Reporting, or Reorganization. |
Options
Include
Field | Description |
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Account Level __ and Below |
Identify the account level at which you want the report to display data, based on the levels established on the Configure General Ledger Settings screen. The report displays summarized balances that include that account and any related lower-level accounts. For example, if you enter 2, the report displays balances for level 2 accounts, and each of those balances is the sum of the balance for that account and the balances of any related accounts below that level. |
Page Break |
Select this check box to include a page break after each account. Do not select this check box if you want to print more than one account per page. |
Group Level __ and Below |
Identify the level of the selection in the (Select By) field (organization level, for example) at which you want the report to display data. The report displays summarized balances that include that level and any related lower levels. For example, if you enter 2, the report displays balances for level 2 organizations, and each of those balances is the sum of the balance for that organization and the balances of any related organizations below that level. |
Page Break |
Select this check box to include a page break before each new grouping value. Do not select this check box if you do not want page breaks before each new grouping value. |
Show
Field | Description |
---|---|
Amounts in Thousands |
Select this check box to display amounts in thousands (for example, 10,000.00 displays as 10). If you leave this check box unchecked, the report displays the full amounts. |
All Detail |
Select this check box to display all detail on the Trial Balance at the Account/Org level (or Account/Ref 1, Account/Ref 2, Account/Alternate Reporting, or Account/Reorg level, depending on your choice in the (Select By) field). |
Accounts with No Activity |
Select this check box to include accounts with no activity. |
Generate the Trial Balance Report
To generate the Trial Balance report, enter the report options you want and then click Print Trial Balance Report on the Action menu.