Enter the invoice control number in this field. The invoice control number is the unique identifier of the invoice. It must be unique by fiscal year across all invoices. After approval, this becomes the voucher number.

Enter, or click to select, an open fiscal year for this subcontractor invoice. This determines the accounting fiscal year in which this invoice will be posted.

Enter, or click to select, an open period for this subcontractor invoice. The period selected must be open for the fiscal year selected. This determines the accounting period in which this invoice will be posted.

Enter, or click to select, an open subperiod for this subcontractor invoice. The subperiod selected must be open for the fiscal year and period selected. This determines the accounting subperiod in which this invoice will be posted.

The transaction currency value of the subcontractor invoice displays in this field.

Select this check box to indicate that this subcontractor invoice is ready for approval. Only invoices that have this check box selected display on the Approve Subcontractor Invoices screen.

If selected, this check box indicates that the subcontractor invoice was automatically created by the Create Subcontractor Invoice Process from timesheet records.

These fields display the vendor ID, vendor name, and vendor location associated with the subcontractor invoice entered.

Enter, or click to select, the terms to be used for this subcontractor invoice.

Enter, or click to select, a subcontractor agreement purchase order (PO) associated with this subcontractor invoice.

Enter, or click to select, the release number of the purchase order against which you are invoicing. If you used lookup to select the purchase order, the release number associated with the purchase order that you selected displays automatically. If the purchase order entered is not a release order, the release number is 0 and you cannot change it.

If the purchase order entered has had a change order created on the Create Purchase Order Change Orders screen in Purchasing, the latest change order number displays in this field.

This field displays the purchase order type: Subcontractor Agreement or Subcontractor Agreement Release.

Click this button to automatically load the details for the selected purchase order.

Click this button to recalculate the line extended cost amount. The calculation is Invoice Quantity multiplied by Invoice Unit Cost.

Click this button to recalculate the value in the Sales/VAT Tax Amt field.

The calculation follows: the value in the Tax Rate field multiplied by the value in the Invoice Ext Amount field.

This button is useful if you need to correct the tax amount after you modify any of the following values:

• The value in the Invoice Ext Amount field (directly or indirectly)
• The value in the Tax Rate field (by changing the value in the Tax Code field to a code that has a different rate, or the value in the Taxable field)

The invoice line number is the Costpoint identifier for a line on the invoice. It is a sequential number assigned by Costpoint to track the line items of the subcontractor invoice. You can have an unlimited number of lines on an invoice. Costpoint increments this field automatically. As you insert or delete lines from the invoice, line numbers renumber sequentially.

Enter, or click to select, the purchase order line number against which you are invoicing. After you enter a purchase order line, existing purchase order and receipt information display on the invoice line. Leave this field blank if you are invoicing for miscellaneous costs not identified on the purchase order or work assignment.

The item and item revision of the purchase order line entered display in these fields.

Enter, or click to select, a valid miscellaneous charge type. The type must already be established on the Manage Line Charge Types screen. This indicates the type of charge that is being invoiced. Examples include freight, tooling, and training. You should enter and charge a miscellaneous type only when a purchase order line has not been entered, indicating that a miscellaneous charge is being invoiced. An invoice line against a purchase order line of type M has a miscellaneous type, but it cannot be changed.

The item description of the work assignment charge line entered displays in this field. If you have entered a purchase order line, this field cannot be changed. For miscellaneous lines that are not tied to the purchase order, you can enter a description of up to 30 alphanumeric characters.

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the assembly part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations or the Export Administration Regulations.

If enabled, this field displays one of the following values to indicate if the part you are accessing is subject to part data security restrictions and if you have the necessary authorization to access information for that part:

• Unrestricted: This indicates that the part is not subject to data security restrictions.
• Restricted: This indicates that the part is subject to data security restrictions and you are authorized to access detailed part information.
• ***UNAUTHORIZED***: This indicates that the part is subject to data security restrictions and you are not authorized to access or view part information. This value displays with a red background color.

The line type of the purchase order line entered displays in this field. The line type is based on the type of part that was ordered for this purchase order line. The Costpoint-defined types are:

• P : This indicates that the item invoiced is a part that exists on the Manage Parts screen.
• G: This indicates that the item invoiced is a good that exists on the Manage Goods screen.
• S: This indicates that the item invoiced is a service that exists on the Manage Services screen.
• M: This indicates that the item invoiced is a miscellaneous item. It is not a part, good, or service. The Item field is left blank and only a Description and a Misc Type display.

Enter, or click to select, the work assignment for the purchase order line for which this invoice line is being created.

Enter, or click to select, the work assignment charge line for the purchase order line for which this invoice line is being created.

The type of matching required for this invoice line displays in this field and cannot be edited. The matching type was determined when the purchase order line was added, based on the type of item ordered. On the Configure Purchase Order Voucher Settings screen, each type of item (Goods, Services, Misc, or Parts) is assigned a match type:

• 2: This indicates that there will be two-way matching between the purchase order quantity and the invoice quantity.
• 3: This indicates that there will be three-way matching between the purchase order quantity, the accepted quantity, and the invoice quantity.

For miscellaneous purchase order lines, you can change the match type at the purchase order line.

The match option required for this invoice line displays in this field and cannot be edited. The match option was determined when the purchase order line was added, based on the type of item ordered. On the Configure Purchase Order Voucher Settings screen, each type of item (Goods, Services, Misc, or Parts) has been assigned a match option:

• INDIV (Individual): This indicates that the invoice quantities will be matched against individual receipt accepted quantities.
• TOTAL (Total): This indicates that the invoice quantities will be matched against the total purchase order line accepted quantity.

This match option applies only to the three-way match type. For the two-way match type, the match option is always TOTAL. For miscellaneous purchase order lines, you can change the match option at the purchase order line.

The inventory abbreviation displays if a purchase order line was entered for an inventory part and the purchase order line had an inventory abbreviation. This field defaults from the purchase order line and cannot be edited.

Enter the quantity, in ordering units of measure, being invoiced. This field is required when a purchase order line has been entered where the quantity ordered for that purchase order line is greater than zero. If the purchase order line for this invoice line had a zero quantity ordered, this field can be zero.

If you enter a negative quantity on a three-way individual matched line, a warning displays if you attempt to leave the line without matching receipts on the Receipts subtask. After you load the Receipts subtask, all receipts for that purchase order line display, including those that have already been matched.

Enter the unit cost for the item being invoiced. This is the actual cost of one unit of the item. The net unit cost from the purchase order line will default, but it can be changed if necessary. If the purchase order line Ordered Quantity is zero, this field cannot be edited.

If the purchase order line does not have a quantity ordered, you must enter the amount being invoiced for this invoice line.

If the Invoice Quantity is greater than zero, Costpoint calculates the invoice extended amount automatically. The calculation is Invoice Quantity times Invoice Unit Cost.

The amount of all line charges applied to this invoice line, through the Line Charges subtask, displays in this field and can only be maintained via the Line Charges subtask. This amount does not include any sales or use tax applied to the charge type. Charge type examples include freight, tooling, and training. These costs become part of the total cost of this invoice line.

Select this check box to indicate that this invoice line is taxable.

When you add a new line to a subcontractor invoice (either manually or through Autoload), this option defaults based on the settings in the Sales Tax/VAT Info group box on the Details tab.

• If you set the Taxable field on the Details tab to Non-Taxable, this option defaults to cleared, even if the purchase order line is taxable.
• If you set the Taxable field on the Details tab to Taxable and you add a new subcontractor invoice line, this option defaults to selected.
• If you leave the Taxable field on the Details tab blank or set it to From PO, all tax information for the purchase order invoice line defaults from the entered purchase order line.  
• If you set the Taxable field on the Details tab to Item Type, the taxable status comes from the Taxable group box on the Configure Product Definition Settings screen. The type of item vouchered, determined by the Line Type, determines the invoice line's taxable status.

From the drop-down list, select the type of tax to be calculated for this invoice line:

• None
• Sales: This indicates that the item is taxable and the vendor has charged sales tax on the invoice.
• Use: This indicates that the item is subject to tax but the vendor did not charge sales tax on the invoice.

This option defaults based on the settings in the Sales Tax/VAT Info group box on the Details tab.

Enter, or click to select, the tax code for this invoice line. The tax code for the purchase order line entered defaults but you can change it. The code that you enter must be a valid tax code already established on the Manage Sales or Value Added Taxes screen. The tax code entered determines the tax rate used to calculate all taxes for this invoice line.

This field displays the tax rate for the Tax Code and cannot be edited. For purchase order lines, this rate is derived from the ship ID.

Costpoint automatically calculates the sales tax or VAT amount when you set the Taxability option to Sales.

The calculation of this amount is Invoice Ext Amount multiplied by Tax Rate. You can change this amount.

The sales tax or VAT amount of all line charges applied to this invoice line, through the Line Charges subtask, displays in this field and can be maintained only via the Line Charges subtask. These costs become part of the total cost of this invoice line.

Enter the percentage of value-added tax that is recoverable. This percentage is determined by the taxing authority for the selected tax code.

The amount of value-added tax that is recoverable displays in this field. Costpoint calculates this amount by multiplying the Line Charge > Sales/VAT Tax Amt by the Recovery Rate.

Costpoint automatically calculates the total before discount amount. The calculation follows: Invoice Ext Amount plus Sales/VAT Tax Amount plus Line Charge Cost Amount plus Line Charge Sales/VAT Tax Amount. This field does not include any applicable use tax amounts and cannot be edited.

Costpoint automatically calculates the discount amount. The calculation follows: Total Before Discount Amt times the Percent field in the Discount group box from the Header Info tab. This field cannot be edited.

Costpoint automatically calculates the total after discount amount. The calculation is Total Before Discount Amt less Discount Amount.

This field displays the Status from the purchase order line on the Manage Purchase Orders screen. Possible values are:

• C (Closed): This indicates that this line has been closed and no further processing will occur.
• O (Open): This indicates that this line is open and ready for receipts and invoices to be entered against it.
• S (System Closed): This indicates that this line has been closed by Costpoint, either fully received or fully vouchered, depending on the type of matching.

After you save the invoice, Costpoint updates this status on the purchase order line. (If the invoice is retrieved and viewed again, the status may have changed.)

Costpoint calculates the quantity to pay not vouchered automatically. It is the unvouchered quantity for this purchase order line.

The calculation follows: Purchase order line Accepted Quantity plus purchase order line Rejected Quantity Pay minus purchase order line Vouchered Quantity indicated on the PO Voucher Lines subtask of the Approve Vouchers screen. This field cannot be edited.

This field displays the Quantity for this purchase order line, from the Manage Purchase Orders screen.

This field displays the U/M (unit of measure) for this purchase order line from the Manage Purchase Orders screen.

This field displays the Net Unit Cost for this purchase order line from the Manage Purchase Orders screen.

This field displays the Ext Cost Amount for this purchase order line from the Manage Purchase Orders screen.

Costpoint automatically calculates the amount to pay not vouchered. It is the unvouchered quantity for this purchase order line times the purchase order Unit Cost.

The calculation follows: (purchase order line Accepted Quantity plus purchase order line Rejected Quantity Pay minus purchase order line Vouchered Quantity) times purchase order line Net Unit Cost from the Manage Purchase Orders screen. This field cannot be edited.

This check box reflects the setting for the Voucher Received from the Manage Purchase Orders screen for this purchase order line. When this option is selected, receiving can be performed against this purchase order line on the Receipts subtask. If this option is cleared, receiving will not be allowed on this subtask.

This field displays the total received quantity for this purchase order line.

This field displays the total received amount for this purchase order line.

This field displays the total accepted quantity for this purchase order line.

This field displays the total accepted amount for this purchase order line.

The following Rejected Quantity and Rejected Amount fields are calculated based on the Rejected Quantity for the purchase order line and the rejection order/payment disposition value from one of the following screens in Receiving:

• The Rej Order/Pmt Disposition field on the Manage Purchase Order Receipts screen
• The Order/Pmt Disposition field on the Manage Vendor Returns screen
• The Order/Pmt Disposition field on the Rejection Info subtask of the Manage Quality Control Inspections screen

This field displays the total rejected quantity to pay for this purchase order line. This quantity is added to the Accepted Quantity in the calculation for three-way matching.

This field displays the total rejected quantity to be replaced for this purchase order line.

This field displays the total rejected quantity to be credited for this purchase order line.

This field displays the total rejected amount to pay for this purchase order line. This amount is added to the Accepted Amount in the calculation for three-way matching. This field is calculated as Rejected Quantity – Pay * Order Unit Cost.

This field displays the total rejected amount to be replaced for this purchase order line. This field is calculated as Rejected Quantity – Replace * Order Unit Cost.

This field displays the total rejected amount to be credited for this purchase order line. This field is calculated as Rejected Quantity – Credit * Order Unit Cost.

This field displays the Desired Date from the Manage Purchase Orders screen for this purchase order line.

This field displays the Due Date from the Manage Purchase Orders screen for this purchase order line.

This field displays the Manufacturer Part from the Manage Purchase Orders screen for this purchase order line.

This field displays the Mfg Rev (manufacturer part revision) from the Manage Purchase Orders screen for this purchase order line.

This field displays the Vendor Part from the Manage Purchase Orders screen for this purchase order line.

This field displays the Vend Rev (vendor part revision) from the Manage Purchase Orders screen for this purchase order line.

Enter notes related to the selected purchase order invoice line. (Any purchase order line notes entered on the Manage Purchase Orders screen display in this field.)

This field displays the vendor labor total hours.

This field displays vendor labor total amount.

This field displays the description of the work assignment charge line associated with the subcontractor invoice PO line.

This field displays the description of the work assignment associated with the subcontractor invoice PO line.

Costpoint automatically calculates the total sales tax or VAT amount. The calculation follows: Sales/VAT Tax Amount plus Line Charge Sales/VAT Tax Amount.

Costpoint automatically calculates the total amount. The calculation follows: Total After Discount Amount plus Total Sales/VAT Tax Amount plus Total Use/Reverse Tax Amt.