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Contents of the Print Certified Payroll Report Screen

Use the fields and options to configure the Print Certified Payroll Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to select the pay cycle and range of projects for the certified payroll report.

Pay Cycle

Use this group box to select the range of pay cycles for the report.

Field Description
Option

This field always displays One.

Start

Enter, or click to select, the pay cycle that you want to use for the certified payroll report (only one pay cycle can be created at a time). If you have a Default Pay Cycle selected on the Configure Payroll Settings screen, that pay cycle displays in this field. This is a required field.

Pay Cycle Date

Use this group box to select the range of dates for the pay cycle.

Field Description
Option

This field always displays Range.

Start

Enter, or click to select, the start of the pay cycle. If you selected All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the end of the pay cycle. If you selected All, One, or To End in the Option field, this field is inactive.

Project

Use this group box to select the range of projects for this report.

Field Description
Option

Use this drop-down list to select the range of projects you want to include in this report. Options are:

  • All
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click   to select, the project with which you want to start. If you selected All or From Beginning in the Option field, this field is inactive.

End

Enter, or click   to select, the project with which you want to end. If you selected All, One, or To End in the Option field, this field is inactive.

Sort By

Use this group box to select the sort options for printing the report.

Field Description
1st Sort

Use this drop-down list to select the sort options you want to include in this report. Options are:

  • Employee Name: Select this option to sort by the employee name that was set up on the Manage Employee Information screen.
  • Employee ID: Select this option to sort by employee ID.

Options

Use this group box to select the options for the reporting source.  

Reporting Source

You must select one or both of these check boxes for the reporting source.

Field Description
Payroll Table

Select this check box to include payroll records that were not posted to the General Ledger.

Earnings Table

Select this check box to include payroll records that were not posted to the General Ledger.

Suppress Employee SSN and Address

Select this check box to exclude the employee Social Security Number (SSN) and address from the report.