Use these fields to define the default column headings on the Print Open Accounts Payable Report screen. The preset column headings are:

• 0
• 1 - 30
• 31 - 60
• 61 - 90
• Over 90

You can change the preset column headings to reflect the aging your company requires. The headings must correspond with the aging criteria you define in Days From/To or the Open Accounts Payable report will be misleading. If necessary, change the default column headings on the Print Open Accounts Payable Report screen.

Use these fields to specify the default number of days to age Accounts Payable invoices Print Open Accounts Payable Report screen.

The Days From columns are non-editable. The first field in the Days From column is automatically set to zero. Costpoint calculates the second through fifth Days From aging criteria by increasing the previous Days To field by one.

Enter the upper limit for the number of days to age A/P invoices in the Days To field for each column. The Column Heading must correspond with the range of days specified in the Days From and Days To fields for each column or the Open Accounts Payable report will be misleading. If necessary, change the default column headings on the Print Open Accounts Payable Report screen.

Select this check box to record any updates or changes users make to vendor information. Selecting this option enables the Vendor Update Password field. Costpoint records original and amended vendor information in the VEND_INFO_AUDIT_HS (Vendor Information Audit History) table.

Select this check box to record information when a user prints Accounts Payable checks. This information includes the user ID, date, and time associated with the check printing. Costpoint records this data in the AP_CHKS_AUDIT_HS (A/P Checks Audit History) table.

Select this check box to record detailed information about the creation of Electronic Funds Transfer (EFT) files. Costpoint records the date and time that a user created an EFT file, the total amount of the EFT, and the user ID associated with the file's creation.

Each time that you create an EFT file, Costpoint records the data in the first paragraph of the AP_EFT_AUDIT_HS (EFT Audit History) table.

Use this case-sensitive field to set up the valid vendor update password. Costpoint requires you to enter this password before you update vendor information. Costpoint records original and amended vendor information in the VEND_INFO_AUDIT_HS (Vendor Information Audit History) table.

If this field is not blank when you enter the screen, then the password feature is enabled. When the password feature is enabled, Costpoint requires that you enter the correct password before it saves changes to vendor information.

Select this check box to limit the value of Accounts Payable checks that Costpoint automatically approves for payment. If you select this check box, Costpoint prevents the automatic approval of checks above the limit that you specify in Limit Amount.

Enter the check amount above which Costpoint prevents automatic payment approval. Authorized users must manually select any checks over this amount to approve them for payment. You select these checks on the Approve Checks screen before printing checks.

Select this check box to enable the Vendor Approval feature on the Approve Vendors and Configure Approver Settings screens. This feature implements the segregation of employees authorized to create vendor records from employees authorized to approve vendors for your organization. It also enables your organization to create an audit trail of these activities.

Select this check box if the Vendor Employee requires approval.

Select this check box to use Vendor Employee approval groups at time of approval.