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Contents of the Create Leave Payout Timesheets Screen

Use the fields and options to configure the Create Leave Payout Timesheets screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Process Type

Field Description
Leave Payout for Termination

Select this option to create a leave payout timesheet for terminated employees with unused leave balances.

Payout Leave Types

Select this option to create a leave payout timesheet for employees with a ceiling excess payable balance.

Leave Balance Option

From the drop-down list, select the leave types to process. Valid options are:

  • Balance less than zero: Select this option to process only those with balances that are less than zero.
  • Balance greater than zero: Select this option to process only those with balances that are greater than zero.
  • All Balances: Select this option to process all balances that are not equal to zero, including both negative and positive leave balances.

Selection Ranges

Use this block to enter information regarding leave and timesheet cycles to which you want to add type L-payout timesheets.

Employees

Use these fields to select employees for leave payout processing.

Field Description
Option

From the drop-down list, select the range of employee IDs to include for timesheet processing. Valid options are:

  • All: Select this option to include all employees IDs in the process.
  • One: Select this option to include only one employee ID in the process. Enter the employee ID in the Start field.
  • Range: Select this option to include a range of employees IDs in the process. This range begins with the employee ID in the Start field and ends with the employee id in the End field.
  • From Beginning: Select this option to include the first employee ID up to the employee ID in the End field.
  • To End: Select this option to include the employee ID in the Start field up to the last employee ID.
Start

Enter, or click to select, the starting employee ID for the range you want to include. If you select All or From Beginning in the Option field, this field is disabled.

End

Enter, or click to select, the ending employee ID for the range you want to include. If you select All, One, or To End in the Option field, this field is disabled.

Non-Contiguous Ranges

Select this check box if you want to process a series of non-contiguous employee IDs. Selecting this check box enables the Employee Non-Contiguous Ranges subtask.

Use the Employee Non-Contiguous Ranges subtask to generate a contiguous selection.

Leave Cycle

Field Description
Option

This field always displays One.

Start

Enter, or click to select, the leave cycle for which leave payout timesheets are created.

Dates

Field Description
Option

This field always displays Range.

Start

Enter, or click to select, the earliest termination date to be processed. Any employees who have a termination date that is later than or the same as this date and earlier than or the same as the End date are selected for processing.

End

Enter, or click to select, the latest termination date to be processed. Any employees who have a termination date that is earlier than or the same as this date and later than or the same as the Start date are selected for processing.

Selection Method

Use this group box to select employee IDs or a specific leave cycle for processing.

Field Description
Employee

Select this option to select specific employees for processing.  When you select this option, the Non-Contiguous check box and the Option drop-down list are enabled in the Employees fields, whereas the Leave Cycle fields are cleared and disabled.

Leave Cycle

Select this option to select a specific leave cycle for processing. When you initialize the screen, this option is the default selection. When you select this option, the Leave Cycle fields are enabled, and the Employee fields are cleared and disabled.

Leave Payout Timesheet

Field Description
Timesheet Date

Enter, or click to select, the L-payout timesheet date.

Fiscal Year

Select the fiscal year for the L-payout timesheet.

Period

Select the period for the L-payout timesheet.

Subperiod

Select the subperiod for the L-payout timesheet.

Create

If you click after having printed the report as part of this session (this button becomes available after printing), you will receive a message asking if you really intend to create. If you click OK, the create process proceeds. When you first enter this screen, this button is unavailable.

Print/Create

You can click when you first enter this screen. You receive a message asking if you really intend to create. If you click OK, the report prints, and the create process follows immediately.

Subtasks

Subtask Description
Employee Non-Contiguous Ranges Click this link to open the Employee Non-Contiguous Ranges subtask and apply a non-contiguous range of employee IDs. Use this subtask after selecting the Non-Contiguous check box.